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Executive Assistant

Company: Sun Country Tours
Location: Bend
Posted on: November 16, 2021

Job Description:

Delivering memorable experiences, enhancing people's lives, and having fun while doing it. This shared mission of POWDR and Mt. Bachelor creates a fun and inspiring culture that we live every day. Our vision drives us to deliver exceptional guest experiences at all touch points, requiring our employees to be natural communicators, problem solvers, and have a passion for sharing mountain culture--all while having a positive attitude to support best day experiences. Mt. Bachelor strives to deliver Central Oregon's most memorable outdoor adventures to locals and out-of-town visitors on a year-round basis. Mt. Bachelor's 365 days of fun includes 4,300 acres of lift-accessible terrain for skiing and snowboarding, Woodward Mountain Park and Woodward WreckTangle experiences, a world-class Nordic Center, summer and fall Downhill Mt. Bike Park, Sun Country Tours (white water rafting), Sunset Dinners, lift-served Sightseeing, and the Northwest's highest Zipline.The Executive Assistant plays an important role in the efficiency and effectiveness of the General Manager and Resort Leadership Team (RLT) by supporting the team in all administrative and organizational respects. The position has wide ranging involvement in resort management activities including coordinating meetings, recording important information during meetings, preparing, reviewing, and editing correspondence, coordinating travel, planning events, greeting and assisting staff, guests and VIPs, and generally representing the President, RLT, and resort with the highest level of confidentiality and professionalism.The goal of this position is to enhance the efficiency and effectiveness of the entire Resort Leadership Team. Consequently, this position requires a broad understanding of the resort, corporate, and industry environments. Successful applicants must be able to see the big picture but also be detail oriented. This position requires competence and comfort with writing challenging or complex communications. Mt. Bachelor's Executive Assistant must have the sensitivity needed to deliver news that can be unfavorable at times while maintaining courtesy and professionalism. A desire to thrive in a setting where there is the opportunity to work with many individuals and personalities and be able build strong relationships is key to this position.Essential Functions/Major Responsibilities:* Assist GM with all correspondence* Create, review, and edit correspondence for RLT as requested* Manage calendar appointments for GM* Manage collective RLT calendar and arrange appointments for RLT members as requested* Assist GM by keeping track of and following up on important matters and tasks* Manage travel arrangements for GM and RLT as requested* Be the Mt. Bachelor liaison for POWDR executive team requests* Meet and greet staff, guests, and VIPs on behalf of GM, RLT, and POWDR executive team* Coordinate use of corporate meeting spaces* Arrange and support RLT and resort management meetings and events* Perform general clerical duties in support of GM and RLTSecondary Functions:* Manage office space, furniture, and supplies for admin building* Maintain company contact database* Support RLT in assigned project-based work* Be able to assist operating departments in support roles as needed on busy days* Ensure the admin building common areas remain clean and orderly, including the kitchen* Responsible for mail distributionSpecific Job Skills:* Office administration* Advanced grammatical skills, typing, and editing* Project management and task follow up* Note taking and record keeping* Manage difficult conversationsTechnical- In depth understanding of Microsoft Office and collaboration softwareAdditional- Very high level of professionalism and confidentialityEducation/Related Experience:Minimum education required - Bachelor's DegreeMinimum time in related position - Five years

Keywords: Sun Country Tours, Bend , Executive Assistant, Other , Bend, Oregon

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