Clerical Assistant - Pilot Butte Retirement Centers I & II
Company: Pacific Retirement Services
Posted on: June 6, 2021
Full Time Clerical Assistant
– Pilot Butte Retirement Centers I
Pacific Retirement Services, a leader in the
housing industry (primarily senior living) is seeking a full time
Clerical Assistant to join our talented and hardworking Community
Housing team at Pilot Butte Retirement Centers I & II. The Clerical
Assistant will provide on-site clerical assistance for the
community and assist in creating a positive environment for
residents, guests and staff.
dental, and vision insurance for the employee paid at 100% by the
sponsored pension plan
sick and holiday pay following a probationary period
applicant and resident relations, program integrity and regulatory
discipline within the U.S. Department of Housing and Urban
Development and Community Housing guidelines and
- Work to ensure
building maintenance and office operations are in accordance with
cost-effective inventory practices.
applicants and residents with utmost respect and maintain
professional confidence regarding all necessary HUD and Community
Housing mandated screening and review processes.
- Maintain the
highest possible quality of practice while working with applicants,
residents, vendors, other staff, community and governmental
- Assist in the
creation and distribution of notices and monthly bulletins to
residents to keep them informed of activities, services,
monthly "Coffee Connection" meetings with residents and staff for
the purpose of tenant/landlord relations.
- Assist in the
applicant interviewing and processing of interim, annual, and
move-in certifications and related HUD paperwork as
monthly invoices for payment through accounts payable process as
well as maintenance of office supplies inventory by line item and
confidential resident files and resident information.
- Assist with
maintenance of resident and apartment files and planning of
activities and events to further community
- Collect rent
and checks to ensure proper party is responsible and correct amount
is paid. Deliver banking deposits to designated financial
institutions in compliance with banking regulations and
- Answer phones
and direct visitors.
- Respond and
react to community emergencies as necessary.
- Perform other
duties as assigned.
Occupancy Specialist (COS) certification, trained and certified
within 15 months of hire, or actively pursuing the certification.
If you are not COS certified within 15 months, PRS and the
communities reserve the right to end employment unless the quality
of work displayed justifies continued education and training toward
- Obtain working
knowledge of HUD regulations 4350.3, state tenant/landlord law and
Community Housing policies and procedures.
processing skills and have strong organizational and interpersonal
- Ability to
read, speak, write and follow oral and written
Keywords: Pacific Retirement Services, Bend , Clerical Assistant - Pilot Butte Retirement Centers I & II, Other , Bend, Oregon
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