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Chief Financial & Operating Officer

Company: The High Desert Museum
Location: Bend
Posted on: October 11, 2019

Job Description:

High Desert Museum - Organization DescriptionSince opening in 1982, THE HIGH DESERT MUSEUM has brought together wildlife, culture, art and natural resources to promote an understanding of the natural and cultural heritage of North America's High Desert country. We do so through indoor and outdoor exhibits, wildlife in natural habitats, living history demonstrations and dynamic programs on a beautiful, 135-acre campus in the pine forest. The Museum is a nonprofit organization accredited by the American Alliance of Museums, was a 2018 National Medal for Museum and Library Sciences finalist and is a Smithsonian Affiliate. During the 2018-19 fiscal year, 195,000 visitors enjoyed the Museum.
The Museum is located in Bend, Oregon, a fast-growing, charismatic city nestled against the Cascade Range at the edge of the High Desert. We strive to be inclusive, culturally humble, relevant, curious and mindful. As a team, we work together to wildly excite and responsibly teach, creating connection to and dialogue about the High Desert.
Job Summary - Chief Financial & Operating Officer (CFOO)Reporting directly to the Executive Director, the CFOO is a key member of the leadership team, providing active leadership in all aspects of the Museum's finance and operations administration. This position develops and leads an internal team that supports Accounting, Human Resources, Administration, Facilities, Events, Admissions, Store, Caf--, and Information Technology.
The CFOO establishes and implements policies and procedures that apply to the entire Museum and its staff. The CFOO is responsible for the financial operations of the Museum, to include the production of periodic financial reports, oversight of the accounting system, and a comprehensive set of controls and budgets designed to mitigate risk, enhance the accuracy of the company's reported financial results, and ensure that reported results comply with GAAP. The CFOO will be responsible for the integrity and effective management of the Museum's financial affairs and revenue centers to ensure long term financial stability. In consultation with the Executive Director, the CFOO will direct and constantly improve the Museum's long and short-range business model, evaluating progress to goals and relevant benchmarks, and ensuring plans are revised and updated as necessary in response to visitor demographics and market conditions.
Required Qualifications-- Bachelor's degree in accounting or business administration and 5+ years of progressively responsible experience in nonprofit financial management; MBA or CMA/CPA preferred-- Minimum of five years fund accounting experience; endowment management, grant management, budgeting, financial application software, and project management experience-- Prior experience in managing retail and food service operations is highly desirable-- Proven ability to manage diverse projects, programs and activities in timely and efficient manner. Ability to coach/develop non-financial managers-- Strategic/analytical thinker, collaborative, energetic, creative/resourceful and mission-driven-- Strong interpersonal skills for engaging with donors, leading the organization as a member of the executive team, and managing departments/employees are highly desirable.
Responsibilities and TasksManage all accounting responsibilities including accounts receivable, accounts payable, payroll, deposits, inventories, and general ledger in compliance with GAAP and all appropriate regulatory requirementsDevelop financial action plans to support the Museum's strategic imperatives and programmatic and operational goalsAnalyze and present financial reports in an accurate and timely manner to the Board of Trustees, Finance Committee, and other partners as neededEnsure all necessary internal controls are in place and being followedCreate, update and execute all necessary business policies and accounting practicesCoordinate and lead the annual audit process including final reports to the Finance Committee and Board of Trustees; work with auditors to complete tax return Form 990Oversee document retention schedule for all accounting and operations functionsAlong with HR Manager, oversee all HR functions of the MuseumTrack fixed assets including acquisitions, disposals, and booking of accurate depreciation and amortization expenseManage the annual budget process and preparation of the Museum's master operating budget to ensure sufficient operational funding, maximize investments and increase efficiencies.Manage organizational cash flow and forecastingReview all Museum third-party contract agreementsServe as primary contact with banks regarding all accounts, credit cards, line of credit, etc.Along with Executive Director, evaluate and manage Museum insurance policies to ensure proper coverages and compliance; guide risk management decisions; responsible for stewardship of the Museum's campus, forest, facilities, and equipmentAnnually review employee insurance policies, 403(b) plan, employee handbook and other benefits to ensure the Museum is offering the best benefits available and are in compliance with necessary agenciesEnsure that endowment is managed appropriately in respect to the Museum's Investment and Endowment Policies and in alignment with FASB Accounting StandardsAlong with Facilities Manager, oversee Facilities department including management of extensive buildings, grounds, parking, security, maintenance projects, cleaning, equipment, rolling stock, construction projects, etc.Supervise Information Technology department including assurances that appropriate security protocols are in place and being followed, policies have been created and circulated, and service contracts and equipment are sufficient for Museum purposesDirect caf--, gift shop, admissions, and event rental departmentsImplement American Alliance of Museums (AAM) standards and best practicesEmbrace, support and help implement the Museum's continued learning and commitment to diversity, equity, accessibility and inclusionExecute other duties as assigned as needed to help abide by the Museum's values, execute our strategic plan, drive our vision and fulfill our mission

Keywords: The High Desert Museum, Bend , Chief Financial & Operating Officer, Executive , Bend, Oregon

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