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Administrative Assistant, Board of County Commissioners

Company: Deschutes County
Location: Bend
Posted on: November 25, 2019

Job Description:

Administrative Assistant, Board of County CommissionersPrintApplyAdministrative Assistant, Board of County CommissionersSalary$4,055.45 - $5,434.68 MonthlyLocationBend, ORJob TypeRegular, full time, full benefitsDepartmentBoard of County CommissionersJob Number2019-00161Closing12/5/2019 11:59 PM Pacific

  • Description
  • Benefits
  • QuestionsSummaryDeschutes County is seeking a full-time Administrative Assistant for the Board of County Commissioners and Administrative Services. The Administrative Assistant will be responsible for independently carrying out a variety of administrative, technical, secretarial, and clerical work activities, often of a confidential or sensitive nature. Duties include preparing for various meetings and/or special events including preparing meeting agendas and packets, scheduling and setting up conference rooms, confirming attendance, and coordinating food services; making travel and conference arrangements; taking, recording, transcribing and disseminating meeting minutes; compiling, organizing, tracking, processing and retaining various documents, contracts, leases, and agreements; maintaining and updating webpage; processing and maintaining fiscal reports, invoices, requisitions, expense claims and vouchers, and administrative reports; greeting and assisting customers both internal and external, by phone, in person, or written communication; performing Notary services; and ordering office supplies and equipment.*This posting is not meant to be an all-inclusive list of duties and responsibilities, but rather constitutes a general definition of the position's scope and function.Notification to all applicants will be sent viaemail only. Please check your email for recruitment information, and your account for application status.Additional information regarding the position may be found by clickinghere.This classification is under review. Changes to job duties and requirements may occur.Compensation$4,055.45 to $5,434.68 per month for a 172.67 hour work month. Salary normally starts at the first step. Excellent County benefit package when eligible. This position is available immediately.Minimum QualificationsHigh school diploma or equivalent, plus one year of secretarial/business school education and four years of progressively responsible secretarial or administrative experience. Additional experience may be substituted for higher education.Preference will be given for:
    • Possession of current Notary Public license.
    • Public sector experience including previous experience working with elected officials, city council, or county commissioners.Must have knowledge and skill in the following:
      • General office management principles, practices, and methods.
      • An understanding of business purchasing processes.
      • Taking, recording and transcribing meeting minutes.
      • Proficiency in utilizing modern office software such as the Microsoft Office programs Excel and Word.
      • English grammar and composition, business and/or legal formats, spelling, arithmetic, filing and record keeping.Must have the ability to:
        • Initiate and coordinate the administrative aspects of projects.
        • Become a Notary Public in the State of Oregon.
        • Develop correspondence and documents in original formats.
        • Maintain office information systems.
        • Communicate effectively both verbally and in writing, and employ specific lines of inquiry.
        • Establish and maintain effective working relationships with others at all times and maintain harmony in a work setting.Necessary Special RequirementsPossession of or ability to obtain a valid Oregon driver's license within 30 days of hire date. The employment offer will be contingent upon presentation of an acceptable and verifiable driver's license, pre-employment screening for criminal history, driving history, and controlled substances (NOTE: Positive test results for marijuana use may result in rescission of a contingent offer of employment). This screening must be completed with satisfactory findings in order for a formal offer of employment to be extended.This position requires the ability to work evenings when necessary to meet department needs.Physical Requirements.Must have the ability to work in an office that is environmentally controlled; possess sufficient hand coordination to perform keyboarding and data entry at an advanced level; arm/hand movements to retrieve work materials and operate a variety of general office equipment; visual acuity to read small type; and the ambulatory ability to attend meetings in other offices or conference rooms. The position is frequently required to sit, walk, stoop, bend, kneel, reach, stand, grasp, talk, hear, see, and lift up to 10 pounds.Excellent County benefit package when eligible.Deschutes County offers eligible employees a comprehensive health care package that covers medical, prescription, dental, and vision coverage for employees and their eligible dependents at a minimal cost of $90 per month. Coverage becomes effective the first of the month following 1 month of employment. Included in the health care package is the Deschutes Onsite Clinic (DOC), which provides a wide range of health, wellness, and primary care services to employees and their dependents. The DOC offers convenient hours and no out-of-pocket costs to patients. The DOC Pharmacy is a full service pharmacy available to employees and dependents to have their prescriptions filled at a discounted co-pay. In addition to the health care package, Deschutes County provides a generous and comprehensive benefits program to eligible employees. Employer paid benefit offerings include:
          • Life Insurance for employee and dependents
          • Accidental Death and Dismemberment Insurance
          • Long-term Disability Insurance
          • Employee Assistance Program
          • Retirement Program through Oregon PERS
          • Time Management LeaveEmployee paid voluntary benefit offerings include:
            • 125 Flexible Spending Program
            • 457 Deferred Compensation Program
            • Supplemental Life and Accident InsuranceTo learn more about Deschutes County's generous benefit offerings, please click on Employee Benefits.01This position requires a high school diploma or equivalent plus one year of secretarial/ business school education, and four years of progressively responsible secretarial or administrative experience. Additional experience may be substituted for higher education. Do you meet this requirement?
              • Yes
              • No02Please give an overview of your experience taking, recording and transcribing meeting minutes.03Preference will be given for public sector experience including previous experience working with elected officials, city council, or county commissioners. Do you possess this experience?
                • Yes
                • No04If applicable, please describe your experience working in the public sector, with elected officials, city council, or county commissioners.05Preference will be given for possession of current Notary Public license. Do you currently possess a Notary Public license?
                  • Yes
                  • No06This position requires the ability to work evenings when necessary to meet department needs. Can you meet this requirement?
                    • Yes
                    • NoRequired QuestionAgencyDeschutes County Human ResourcesAddress1300 NW Wall Street Suite 201Bend, Oregon, 97703Phone(541) 330-4643Website browser does not support the IFRAME feature, which is required by this web page.

Keywords: Deschutes County, Bend , Administrative Assistant, Board of County Commissioners, Administration, Clerical , Bend, Oregon

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