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SEASONAL TEMPORARY PART-TIME OFFICE ASSISTANT

Company: Mid Oregon Personnel
Location: Prineville
Posted on: May 15, 2024

Job Description:

SummaryThis position typically provides general receptionist, secretarial, bookkeeping, and administrative support to the staff by handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, processing paperwork and other matters of similar complexity. The position exercises considerable independence of action in routine administrative matters, which might involve handling proprietary and private information. The incumbent must have a thorough knowledge of confidential record keeping, proper English usage, grammar, spelling, punctuation and basic math skills.Essential Job FunctionsReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.1. Must have ability to form and build good working relationships with co-workers, supervisor, various volunteers, and the general public.2. Must answer the telephone and in-person questions in a professional and polite manner.3. Knowledge of general office machines and functions including: calculators, multiline phones, fax machine, copier, data entry, arithmetic operations.4. Proficiency using computer applications including but not limited to: Word, Excel, Outlook, and Canva.5. Proficiency using social media platforms.6. Must be able to perform basic bookkeeping and accounting, including invoicing, receipting, cash-handling, deposits, data entry, and reconciliation.7. Provides administrative support to the manager and office assistant, which includes, but is not limited to: reviewing, responding to, and screening e-mails and phone calls; interacting with public officials, external agencies, and/or County staff.8. Performs rental-related duties such as managing reservations and setting up for events.Competencies1. Technical Capacity.2. Teamwork Collaboration.3. Time Management.4. Communication Proficiency.5. Flexibility.6. Ethical Conduct.7. Initiative.Work EnvironmentThis is largely a sedentary role; however, some filing, lifting, carrying, and event set-up may be required. This role routinely uses standard office equipment such as computers, phones, printers, and paper cutters. Golf cart transportation is sometimes required.Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.While performing the duties of this job, the employee is regularly required to talk, hear, sit, stand, walk, lift up to 20lbs, use hands, reach, twist, and bend. Duties may require the employee to work outdoors in the summer heat, with breaks as needed. Duties will expose the employee to livestock and livestock-related allergens such as hay.Position Type and Expected Hours of WorkThis is a part-time, temporary position that begins June 3rd of 2024, and ends August 11th of 2024. Working hours will be light at the beginning of the job (around 5 hours per week), and will increase, peaking at 25 hours for the week of (August 5-11). hours of work may change unexpectedly.TravelOccasional travel is expected. Employee will drive a vehicle for off-site duties and will operate a golf cart for on-site duties.Required Education and Experience High School Graduate or equivalent In addition to experience listed above, minimum 1 year experience in an office environment with secretarial/administrative responsibilities, and minimum 1 year experience working in special events, volunteerism.Additional Eligibility Requirements Able to complete a thorough employment and/or criminal history check. Able to successfully pass a pre-employment drug test (not required for all positions). Valid Oregon Drivers License Final candidates will be required to provide official proof of college degree and certified transcripts (not required for all positions).Safety Sensitive Requirements This position is not considered to be a safety sensitive positionAAP/EEO Statement This position is at-will, and the relationship at any time with or without cause by either party. This is an equal opportunity employerOther Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.#INDPrine_Interested in other Central Oregon jobs? Check out our website: www.midoregonpersonnel.com_Job Types: Part-time, TemporaryPay: From $19.00 per hourExpected hours: 5 25 per weekSchedule:* Day shiftAbility to Relocate:* Prineville, OR 97754: Relocate before starting work (Required)Work Location: In personby Jobble

Keywords: Mid Oregon Personnel, Bend , SEASONAL TEMPORARY PART-TIME OFFICE ASSISTANT, Administration, Clerical , Prineville, Oregon

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