Administrative Assistant

Company: WorkSource Oregon
Location: Bend
Posted on: May 16, 2022

Job Description:

We are seeking an Administrative Assistant who will provide high levels of administrative support and work directly with all levels of internal management, staff, clients, vendors, and C-level executives.
REQUIREMENTS:- High school diploma or equivalent- At least one year previous administrative assistant experience- Knowledge of appropriate software including: Microsoft Office Suite, Adobe Acrobat- Valid driver's license and current automobile insurance
PREFERENCES:- Familiarity with Facebook Business Manager, SEO, and Google Adwords- Solid math and computational skills (i.e. do basic computations correctly without a calculator)- Exceptional English grammar, punctuation, and spelling skills- Mac computer experience
JOB DUTIES:- Perform front office, administrative, and reception work- Use modern office equipment and computer programs- Handle mail, answer phones, email, etc.- Manage general office functionality and tidiness- Maintain office inventory of paper goods, supplies, and break room snacks- Handle general assistant tasks such as filing, typing, copying, binding, scanning etc.- Greet visitors, communicate with clients and foster those relationships- Conduct research- Maintain executive calendars and schedule appointments- Handle confidential and sensitive information- Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies- Contributes to team effort by accomplishing any number of tasks as needed- Other duties as assigned
HOURS:- 40 hours per week Monday through Friday
EMPLOYER COMMENTS:- Please note: this office is dog-friendly and not suited for people with severe dander allergies and/or fear of dogs- Professional phone etiquette, email etiquette, and in-person customer service skills- Effective organizational, planning, and time-management skills while maintaining the flexibility required to handle executives' changing priorities in a fast-moving industry.- Highly self-motivated, professional, and capable of managing their workload and prioritizing tasks- Thrive in a fast-paced environment- Our employees dress in Bend business casual attire while at work- A willingness to ask questions, attempt new projects, and improve/change processes on a frequent basis

Keywords: WorkSource Oregon, Bend , Administrative Assistant, Administration, Clerical , Bend, Oregon