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Office Administrator - Hydro Flask

Company: Helen of Troy
Location: Bend
Posted on: November 16, 2021

Job Description:

Join our Hydro Flask Team at Helen of Troy as an Office Administrator and make an immediate impact on our trusted brands. Together, we build innovative and useful products that elevate people's lives everywhere every day. As the world's premier company for insulated products, Hydro Flask began with a challenge: to create a reusable water bottle that truly performs in any environment. It had to keep hot liquids hot and cold liquids cold. Period.Do you love unique problems and challenges? We are a group of hard-working people and outdoor enthusiasts who are constantly putting our products to the test and delivering 'ahh' experiences to engaged consumers worldwide. We live our brand values every day, supporting a reliable, playful, adaptive, honest, inclusive, and unconventional culture where employees can learn, thrive, and grow.Our Hydro Flask Team is based in breathtaking Bend, Oregon. There is a desert to the East of town and mountains to the West. Our geography says a lot about who we are. We bike, ski, swim, do yoga, run, hike, and play outside. We grill and share kombucha and growlers in our backyards. We go for it wholeheartedly. That may sound like the weekend, but that is how we live every day of the year.We also offer a casual and dog-friendly environment.What you'll be doing:The Office Administrator is responsible for the welcoming of all guests, visitors, prospective employees, and anyone else who visits Hydro Flask HQ while ensuring the Bend HQ lobby creates an inviting, on brand experience that Delivers Delight. Coordinate various aspects of ensuring that HF HQ operates true to the brand so that employees can do their best work.

  • Maintain day-to-day front office responsibilities, including communicating with all clients and answering inquiries, greeting all visitors to Hydro Flask, including interview candidates, clients, consultants, and other outside visitors, and ensuring that the front reception area is tidy.
  • Maintain employee key fobs, business cards, name tags, desk location, and non-IT needs. Lead the front door access and contact HF employees about their visitors/deliveries.
  • Facilitate company meetings, lunches, and other events related to all-hands meetings, Leadership Team meetings, and other company activities as needed.
  • Direct walk-in bottle and other product warranty requests by guiding visitors through online warranty process
  • Handle all shipping and receiving; shipping includes but is not limited to employee equipment and any other miscellaneous shipments.
  • Complete a monthly shipping analysis and handle employee personal shipment reimbursement.
  • Receiving includes accepting/scanning all incoming packages, organizing, and putting away all office supplies.
  • Partner with the landlord on facilities management, including scheduling building and grounds maintenance and coordinating external vendors (window washing, internal cleaners, etc.
  • Compile content for, create and distribute monthly Hydro Flask Employee newsletter and New Hire/Promotions slides for quarterly brand all-hands meetings.
  • Communicate pertinent office and community events and information to staff via email, Microsoft Teams and internal TV monitors
  • Support HR with management meeting scheduling, i.e., outside vendor partners, on-site candidate interviews, etc.Skills needed to be successful in this role:
    • Demonstrated a high level of autonomy and ability to self-start
    • Strong desire to ---own--- all aspects of facilities and supplies for Hydro Flask
    • Technically savvy with strong experience with Microsoft Office Suite
    • Demonstrated customer service skills and the ability to serve internal and external customers in a friendly and timely manner, going above and beyond to ensure the best possible outcomesMinimum Qualifications:
      • High School Diploma or equivalent
      • 2+ years of experience working in an administrative support role of increasing responsibility, with attention to detail, planning, and follow-up.
      • 1+ years of experience in a reception or office manager type role
      • Experience coordinating vendor and service provider relationships and contracts (supplies, custodial, lawn care and snow removal, etc.)
      • Experience leading all aspects of facilities projects
      • Authorized to work in the United States on a full-time basisPreferred Qualifications:
        • Experience with hands-on projectsWondering if you should apply? Helen of Troy welcomes people as diverse as our brands. Have the confidence to come as who you are because your point of view, skillset, and experience will make us stronger. If you're eager to share new ideas and try new things, we want to hear from you.For more information about Helen of Troy, visit www.helenoftroy.com. You can also find us on LinkedIn, Glassdoor, Facebook, Instagram and Twitter. Helen of Troy is an Equal Opportunity/Affirmative Action Employer. We are committed to developing a diverse workforce and cultivating an inclusive environment. We value diversity and believe that we are strengthened by the differences in our experiences, thinking, culture and background. We do not discriminate on the basis of race, color, religion, sex, national origin, sexual orientation, gender identity, age, marital status, disability, protected veteran status or any protected basis. We will provide individuals with disabilities reasonable accommodation to participate in the job application process. If you would like to request an accommodation, please contact Human Resources at (915) 225-8000 #LI-DNP. Incorporated in 1968, Helen of Troy has grown into a leading global consumer products company with career opportunities in North America, South America, Europe and Asia. We offer creative solutions for our customers through a diversified portfolio of well-recognized and widely trusted brands, including OXO--, Hydro Flask--, Vicks--, Braun--, Honeywell--, PUR--, Hot Tools--, Drybar--. Most of these brands rank #1 or #2 in their respective categories.We boldly bring brands into our family, where we nurture what makes them great. We collaborate internally and externally, always striving to provide the consumer-centric innovation, operational excellence, scale, global reach, and stellar shared services to make them soar.The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities and duties required of personnel so classified. Management retains the right to add or to change duties of the position at any time.

Keywords: Helen of Troy, Bend , Office Administrator - Hydro Flask, Administration, Clerical , Bend, Oregon

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